Community Choir Liability InsuranceDate: November 21, 2009
Good afternoon all!
I got a notice this week from one of the staff at the church that hosts my community choir. They are mulling the possibility of requiring that groups like us that they host begin to carry liability insurance. I suspect that this may be a reaction to new laws being enacted in the state of Colorado (which the church that I work in is currently dealing with), but I can't be sure until I actually get to sit down and talk to their pastor. In the meantime, I thought it would be prudent to get some information.
I'd like to hear experiences from choir administrators that either do this already or are working towards purchasing a policy. I know next to nothing about this, and I'm curious to discover how it's accomplished. Thanks for your time.
Cheers,
Daniel McGarvey Replies (11): Threaded | Chronological
Tom Tropp on November 21, 2009 3:25pm
Hi, Daniel.
In addition to my life in choral music, I also spent several years as a liability insurance underwriter.
If your community choir is an independent organization (ie. its own 501(c)(3) or other entity, rather than a part of a church, school, etc.), then I highly recommend a general liability policy for the organization, whether or not the church hosting your rehearsals is going to require it. Any local independent insurance agent should be able to help you out with this, so I'd start by calling the one who handles your personal insurance (unless you're in the unfortunate situation of being with a non-agent company).
A general liability policy will cover the organization from liability arising out of bodily injury sustained by one of its singers, audience members, guests, etc - basically anyone EXCEPT an employee - in the course and scope of its operations. A couple of examples: one of your singers falls off the risers; an audience member trips over a microphone cable; one volunteer closes the piano lid on another's fingers....
My guess is that the church has a hold harmless agreement in its lease with the organization, protecting istelf from liability in these types of situations, but wants to verify that the organization has the means by which to assume the financial requirements of such an incident. This is a VERY standard provision in leases, and I'm surprised you've not been required to present a certificate of insurance before. I don't think it is necessarily in response to any new laws. Organizations simply need insurance.
Most liability policies for nonprofits are based upon gross annual receipts, and so a basic policy will not cost more than a couple hundred dollars per year. Since I'm long since out of the business, I'm more than happy to take a critical look at anything your agent proposes, as a disinterested third party. Drop me an email at ttropp(a)u.northwestern.edu if you have any other questions.
Tom
on November 21, 2009 4:10pm
We carry liability insurance for all of our venues.
www.albanypromusica.org
David
on November 22, 2009 6:12am
Hi Daniel,
Tom gave you the best information! I founded and conduct a large, non profit 501 (c) (3), all treble boys choir conisiting of over 200 choristers in Texas and we have always had liability insurance. It costs us about $650.00 per year currently for a million coverage. I believe your organization can not afford NOT to carry this. We use it for our camps, concerts and everything that our boys are involved in through the choir organization. Many of the concert venues we perform for actually ask and require us to have this and it is easy to simply give them a copy of our policy declaration page.
Please contact me directly if you would like to talk about this more wra(a)fbbctx.org www.fbbctx.org The Fort Bend Boys Choir of Texas
Pax,
Bill Adams
on November 22, 2009 8:11am
Here in ole Haliburton, Ontario we are always required to have liability insurance for our rehearsal space. As well we are required to supply it for all of our performance venues.
Melissa Stephens
on November 22, 2009 10:00am
Tom, perhaps you could clarify something for us. (And thanks for bringing this up, Daniel; it's been an illuminating discussion.)
There seems to be a disconnect between insuring a LOCATION (rehearsal space, performance venue, etc.) and insuring an ORGANIZATION. What is the correct way to look at this, from the insurance industry's point of view?
I suppose the same could be said of homeowner's insurance: does it insure the location or the homeowner? But in that case it's moot because they're usually identical. In the case of a musical organization, they probably are not.
John
on November 22, 2009 6:24pm
Of course, John. Using your homeowner's insurance is a great example. The homeowners policy that you buy is actually a little package policy, offering several different lines of coverage. The Property portion of the policy covers physical damage to the structures and personal property (anything not screwed to the wall) at your specific residence premises.
Then there's a separate section of your homeowners policy that provides liability coverage. This coverage is intended to cover you for things that happen at your house (a guest falls down the stairs, etc.), but is generally written on a comprehensive personal liability form, which will follow you around wherever you go, and cover any damage that your cause to anyone (subject to some exceptions, naturally). Therefore, if your golf ball hits somebody on the fairway, if you inadvertently bump somebody on the sidewalk and knock them down, etc., the liability coverage on your homeowners policy can kick in to defend you in court and pay any damages for which you are responsible. (Traditionally, the coverage hasn't followed you EVERYWHERE, but has been limited to the U.S., its terretories and possessions, Puerto Rico, and Canada; however many companies have now begun to provide coverage worldwide.)
Likewise, a corporation or organization that purchases a general liability policy has the protection of this policy everywhere it operates. Now the church in question is probably being asked to be added as an "Additional Insured" on the policy, and this is likely what we're interpreting as purchasing liability coverage for a specific location. However, what that really means is that the company is being informed that it's providing contractual liability coverage for the landlord; no additional coverage is really being purchased, and this SHOULD not result in an additional premium.
on November 22, 2009 12:31pm
When the Renaissance Chorus Assn. presented the 3-day HB Centennial in 2 venues, we hadn't performed in many years, most brokers required very high premiums, but dealing with various brokers, found one, herself a singer, who understood our needs. which covered the Association,audience, and the 4 other singing / performing groups, and the other instrumental groups and , and arranged a reasonable event policy.[ It didnt hurt that she was interested in other business that we could tell her about] Make inquiries within your organization for such references- all policies are not equal. They will ask for things like whether alcoholic beverages will be available, etc.
references will be shared if desired.
Sig Rosen<sigrosen(at)earthlink.net>
<www.renaissancechorus.org>
on November 22, 2009 6:12pm
It's great that you've found a good broker; everybody should. Bear in mind that what you purchased was special event coverage, which is only good for the duration of your event (and limited to occurrences arising out of that event). Sounds like this was a one-time event, so that's exactly what you should have purchased. However, this won't work for any sort of ongoing entity (particularly in this case, where the church is looking for some protection from the organizations activities.
Tom
on November 23, 2009 2:32am
In Australia, the Australian National Choral Association has negotiated blanket Public Liability and Volunteer Accident Insurance cover for their member choirs. The choirs contribute to the cost, at a fraction of the price they would pay to obtain their own cover.
Does Chorus America provide a similar service?
on November 23, 2009 8:54am
That's interesting, Simon. Not being aware of such a program, I've just visited the member benefits page for C.A. While they don't have a blanket policy for their member choruses (which might not be a great idea in the U.S. anyway, for a number of reasons), they do have affiliations with several non-profit specialty brokers, who probably have some pre-designed packages for choirs.
In the interest of full disclosure, I have to admit that I've never heard of any of these brokers; however, their web sites indicate that they are using some good quality carriers (insurance companies).
Tom
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