Inventory and insurance of choral music library

Date: January 25, 2010

We are a home school choir that rehearses at a church but stores its copies of music in the home of the music librarian. Is there anyone following a similar format that insures their choral music library (ours values at approx. $5K). Does anyone have suggestions for what to include on an Excel spreadsheet for our sheet music inventory? Obviously, the title and number of copies, but what other data would be useful, at a glance, for the Artistic Director or Music Librarian? (voice parts, composer, printer?)

Reply >>

Brendan Walls on January 26, 2010 10:10

Myra

Here are the headings of our 8vo inventory which is insured under our general policy.

TITLE Voice/(Difficulty) Composer Publisher Oct. No.

Copies/Remain

Brendan

Season/use Scriptural/Reference

Bill Paisner on January 26, 2010 11:31

Our chorus also keeps the library at our Librarian's home. We record the song name, composer/arranger, number of copies, and quite importantly, all seasons in which the song was performed. We do this in a table format in Word, although Excel would work just as well. The voicing is less important, since the Director has to review the music anyway if it is being considered based on when it was last performed.

Bill Paisner

Director, Southwest Women's Chorus

Mary Jane Phillips on January 26, 2010 20:32

I've been using Charms Office to organize my middle school choir department's library for the last two years. It's an internet based site you subscribe to and pay annually. It's been completely worth the cost. Go to www.charmsoffice.com and they'll give you a free demo. They also have things that you can organize uniforms, class roll sheets, etc... I like it better than an Excel file becuse Excel will "renumber" your choir library numbers if you sort it certain ways, and then it's useless.

Mary Jane Phillips

Reply >>