2006-4-22

OCDA Business Meeting
Saturday, April 22nd
American Choral Director’s Association National Office
Oklahoma City

Board members in attendance: JoAnn Struck, Brent Ballweg, Steve Curtis, Ramona Cummings, Darla Eshelman, Jan Smith, Carisa Schreiner, Justin Ediger, Stephania Abell, and John Gerber.

Pre-meeting: Tour of ACDA headquarters with Steven Brooks, ACDA legal counsel

Meeting called to order by President Struck
Jan asked if reading session music needs to be to turned in by May1 and JoAnn said that would be addressed later.
Stephania Abell brought about the need to change January 13, 2006 minutes: Doug Woolery will be the chair for 2009-2010.
Ballweg moved to accept minutes as ammended, Abell 2nd. Passed

Treasurers Report, no documents sent from Jan to Ramona so no treasurer’s report was read.
Unfinished Business
Ballweg with Board election results:
Senior High Rep-Wes Singleton
College Rep-Stacey Weger
Church Rep-Mark Powell
Northwest Rep-Barbara Myers
Southeast Rep-Susann McDaniel

Commissioned Work: Struck stated that Nancy Lippens will be doing the work

Summer Convention:
Discussion concerning the summer convention. Struck mentioned that conductors chorus will be coming back. Cummings asked if registration should be moved up. Struck stated yes.   Convention will include reading sessions. Elementary sessions will be repeated on Tuesday in order to catch any elementary directors that could not attend Monday. Headliners will be Sigrid Johnson, Leslee Howze, M.J. Milford, and Charla parker. Monday banquet will be held in the Union Ballroom. Mark Reighard, pianist/humorist, will be entertainment for the banquet. Mixer to follow. No concert on Monday evening. All of the different areas are covered within the reading sessions during the summer convention. Struck stated that John Staton from Penders needed to know how to distribute reading sessions packets. Ballweg suggested that the reading session packets should be handed out at the reading session as he felt that this would encourage participation at the sessions rather than people picking up packets at registration and not attending the sessions. New issue music should be used and 6 to 8 copies of music should be used. Mark Cain will not be in attendance at the summer convention and will need someone to cover his reading session. Boyd Fees, Justin Ediger, Jan Smith, Mark Cain, Linda Pollack, Ralph Duncan and Darla Eschelman will be leading the reading sessions. Accompanists for the reading sessions need to be arranged. Steve Curtis stated that he could help with accompanist and Struck stated that if accompanists need to be found then she can do that. If the reading session people have someone they want to play then they can take care of that.

Summer Convention Brochure:
Ballweg reported that many brochures are going out all over the state. Every area is being covered from Elementary to Church. Struck stated that brochures will go out next week. Abell asked if neighboring states would be receiving brochures. Struck stated that budget wise it was not possible to mail to other states. Ballweg suggested putting information in neighboring state’s newsletters and Struck said that is something to look in to for next year.

Vendors:
Dr. Curtis is in charge of getting vendors for summer convention. Discussion concerning vendors to contact ensued. Connie Coleman from Bixby High School asked to be included as a vendor for summer convention as well as Susann Aylor. Struck mentioned for board members to bring door prizes to be given away at convention. Curtis stated that cd’s are great. Struck stated that baskets or any goodies are always a big draw and the door prizes have been a big hit.

Directory:
Directory will once again be done. Ballweg stated that he had put a note in the Sooner Style about making changes in personal contact information through the National ACDA office. Struck stated that she would put out a deadline for having information updated in the directory.

Honor Choir Reports:
Ballweg discussed the OCDA All-Collegiate Choir. Six universities participated. Ken Fulton from LSU directed. 57 students participated. Two students conducted and worked with Dr. Fulton. Dr. Fulton was pleased with the event. Ballweg stated that it was very short but stated that it went really well. Directors that attended agreed that they enjoyed the event and tentatively April 13th and 14th is set aside for the 2007 All-Collegiate Choir.   Venue will move to First Christian Church in Norman next year. Steve Curtis has volunteered the space. Size of the group will be expanded next year to 70 to 80 members. Ballweg expects that more colleges and universities will participate next year. College directors that attended were very enthusiastic about the event and enjoyed the event.
Schools participating were: University of Oklahoma, Oklahoma State University, Oklahoma Panhandle State University, Tulsa University, Southern Nazarene University and Southeastern Oklahoma State University.

Junior High Honor Choir:
Chairman Abell discussed about having a permanent deadline of October 1st. The deadline will be printed in every publication. Kevin Fenton will be the 2007 clinician. He is from Florida State University. Location for auditions will be changed from First Baptist Church, Moore to First Baptist Church of Mustang. Abell and Jeanine Gully walked through and decided it would be a good location. Audition date will be Tuesday, November 14.   Some changes for the website are needed and Abell will make the appropriate changes.   Struck stated that the duties for each chair will be clearly described, she still needs to get with Justin Ediger and Carolyn Daugherty about the jazz and women’s. Abell stated that clinicians for 2008 and 2009 have been secured.

Women’s Choir:
No representative was present to discuss.

Jazz Choir:
Justin gave the report. The clinician is Greg Jaspers from Los Angeles. Rueil Doonkeen will be the chairman and is working on the clinician for 2008. The audition piece will be __________ and the music has been sent to Kevin Zinn. Rueil has been contacted by many Tulsa schools about starting their own program. Justin said that one of the best things that has come out of the All-State Jazz has been that many schools around the state have been starting their own jazz group at their school and is being looked upon as another great form of music education. Doug Woolery will be the chairman for 2009-2010.

Jan Smith asked about the process of choosing judges and if it is hard to find judges for jazz. Justin explained that they try to find people who know something about vocal jazz first, then go from there.

Stephania asked about the board’s feeling about using college kids for the audition, even for prelim judges. Using them for monitors, etc. could be very helpful. Also Jan Smith said to ask other HS in the area to bring their kids, too.

Sooner Style:
Newest edition is going to print. John Gerber will be taking over the editor duties. Ballweg expressed appreciation of him taking over the roll as Brent moves to President role. September issue will be the next newsletter and August 1st will be the deadline for articles.   Gerber stated that he will be very strict with the deadline. Ballweg stated that he gave three warnings concerning articles. Ballweg stated that if the deadline was not met, then no promises. Struck thanked Ballweg for doing a great job with the position. Gerber stated that his secretary's name is Denise and that she would be doing most of the work.

New Business:
Ballweg on behalf of Stacy Weger reported that 3 nominations had been received for the Director of Distinction. All 3 were put in the Sooner Style. Ballweg,, stated that in the past the recommendations are usually discussed in committee but this time a committee did not discuss the nominations. Weger was under the impression that all that were nominated were up for D of D. Stacy suggested that a committee of the past three presidents or three recipients could make up the committee. Ballweg wondered how the D of D fell in to the college reps hands. Struck stated that the board had decided to have the college rep take the roll. Ballweg suggested that the award responsibilities could be taken on by one of the presidents. Decision to table the discussion until next meeting.

Elementary:
Darla Eschelman stated that there was not much new to discuss. An elementary festival is in the works and is being looked at for April of 2007 at Oklahoma State University. Eschelmann stated that the first festival will probably be an invitational to area children’s choirs. A festival format will be the approach.

Secondary:
No representative present to report

2007 Convention:
Struck asked the group about suggestions for the 2007 summer convention. Struck wondered about having a hymn sing or having a jazz conductor’s chorus that is all inclusive. Struck feels that we should start thinking about these kinds of things now. Abell asked if the summer convention has a large church contingent. Struck stated that a lot of school people do church as well. Curtis, stated that if more church sessions were involved in the summer there might be more participation.   Ballweg asked of both church and jazz could be emphasized and Struck said yes. Gerber suggested highlighting a church choir. Struck said that Darla Eshelman is considering bringing her children’s choir as a demonstration choir for the convention. Struck stated that she received a call from Joy Nelson of OU. She was interested in having a Kodaly symposium. Struck and Nelson discussed possibly combining elements from the Symposium with part of OCDA. Struck thought if some of it was combined some bigger named people could be shared.   Curtis stated that space could be shared. Struck thought the idea was a good concept. Tuesday of the convention could be shared with the Symposium. Nelson wants to bring in choirs to participate in the symposium. Curtis stated that jazz and church could be highlighted on Monday with a hymn sing that evening with the Kodaly symposium and Tuesday OCDA activities being shared on Tuesday of the convention. Ballweg expressed concern about overcrowding on Tuesday. Struck stated that after more information becomes available with the symposium then some discussion can be made about OCDA’s participation.

Honor Choir Coordinator:
Struck discussed that some guidelines need to be made in how chairman are selected. Much discussion ensued on how OMEA selects its all-state committee/chair. Discussion that one of the representatives from the board should be on the all-state committee. Junior High representative should be on the junior high all-state committee, etc. A process needs to be in place in which a name should be brought before the board for chairman of each All-OCDA choir and the board should approve. Smith discussed that chairman should be considered from each region of the state. Gerber suggested that Kim Duerkson should be considered for a chair. Cummings suggested that Deryla Royal should be considered for a chair position as well.   Smith moved that honor choir chairman must be approved by the board before they are accepted as a member of the honor choir committee. Motion passed. Struck suggested that the summer board meeting should be moved to the Sunday before the summer convention. Struck suggested that the start of the board meeting should begin at 3:00. Curtis stated that the seminar room in Catlett could be used. Struck stated that if a board member could not be at the summer convention then they should let her know because she will be assigning board members to preside over the sessions.

Signature Bond:
Ramona Cummings stated that a signature bond needs to be on the treasurer. This protects the treasurer. Cummings stated that she can take care of this. Ballweg moved that OCDA give Cummings the power to get a signature bond. Motion passed.

Ballweg made a motion that the meeting be adjourned. Motion passed.