2010-07-10

OCDA Executive Board Meeting

University of Oklahoma

July 10, 2010

Charla Dedmon called the meeting to order at 6:10pm. Members present were: Charla Dedmon,

Darla Eshelman, Lisa Cullison, Ramona Cummings, Brent Ballweg, Mark Lucas, Paula Kiner, Darin Chapin, Tony Gonzales, Mark Powell, Doris Lambert, Ginger Meyer, Wes Singleton, Ralph Duncan, Randa Mitchell.

Welcome and Introductions

Paula Kiner was introduced as the new Northwest Representative; David DeSeguirant was not able to be present but was noted as the incoming Southeast Representative.

Minutes from the March board meeting were discussed. A motion was made to approve the

minutes by Lisa Cullison, seconded by Doris Lambert. Minutes approved.

Special Report: Brent Ballweg discussed new website opportunities through ACDA. Darin

Chapin made a motion to move the OCDA website to the ACDA ChoralNet communities section, seconded by Mark Lucas. Motion approved.

Ramona Cummings reported the current balance as $38,065.87

2010 Summer Convention
Charla reminded board members that we voted to increase the clinician fee to $650 at the last meeting.
Discussion of revised jazz chorus rules & regulations – to be presented to the membership at convention.

Future Board Meeting Dates

A. Fall: Thursday, October 21, 2010 1:30pm Oklahoma City University, OKC

B. Winter: Friday, January 14, 2011 10:00am Cox Convention Center, OKC

C. Spring: Saturday, March 26, 2011 To be announced

Future Convention and Festival Dates
2011 Summer Convention: Sunday, July 10-12 at OU.
The Postal Training Center in Norman was discussed as a possible 2012 All-OCDA site. It was agreed that this venue would not be pursued. It was noted that reservations and contracts need to be secured as soon as possible for the 2012 festival site.
2011 All-OCDA Festival January 13-15, Cox Convention Center
Discussion of audition sites: mileage will be paid for judges traveling more than 100 miles (those who are working all day); meals are provided at the site. Wes Singleton made a motion to approve, seconded by Ralph Duncan. Motion approved.
Consistency in audition tallying for each quad: discussion of number of people assigned to tallying. Ginger Meyer was appointed by Charla Dedmon to look into this issue.
Audition Dates and Locations

October 30, 2010 – designated quads

November 16, 2010 – Southern Hills Baptist Church, OKC

Clinicians: Michelle Weir (Jazz), Josh Oppenheim (Treble), Julie Oppenheim (Mixed)

Representative Reports

Region Reps

Northeast Ginger Meyer

Northwest Barbara Myers (outgoing); Paula Kiner (incoming)

Southeast Darin Chapin (outgoing); David DeSeguirant (incoming)

Southwest Kelly Martin

Repertoire & Standards Chairs

Children’s Choirs Lisa Cullison

College Kim Childs

Community Doris Lambert

Middle School Randa Mitchell

Male Choirs Ralph Duncan

Music in Worship Mark Powell (outgoing); Boyd Fees (incoming)

Senior High Wes Singleton (outgoing); Steve Maison (incoming)

Show Choirs Becky Martin

Two-Year College Mary Susan Whaley

Vocal Jazz Tony Gonzales

Women’s Choirs Julie Hester

Youth & Student Mark Lucas

OCDA Webmaster D. Brent Ballweg

Festival Chairs

All-State JH Mixed Rebecca Lindley

All-State JH Treble Nancy Murray

All-State Jazz Tony Gonzales

New Business
Discussion of creating a new position of executive treasurer. Duties would include the numerous things Ramona does. Brent will check with ACDA and other state organizations to see what the precedent is for a position like this.
Duties of New Board Members
Meetings
Articles
All-state choirs rotation

C. Calendar for the year

Meeting Adjourned at 8:15pm.