Unpaid admissions to concerts
Date: June 11, 2014
I am on the board of directors for a community youth choir. Since we most frequently perform in church venues (as opposed to professional venues), we rely on the help of parent and other volunteers for ticket collection, chaperoning the kids backstage, running the bake sale or other fund-raising event held before, after, and during the intermission, etc. While we have been very clear in the membership handbook and other communications that these volunteers must also purchase tickets to the concert for which they volunteer, after each concert as we reconcile the income and expenses, we realize that many of them did not pay, or at least that the number of people in the total headcount does not reflect the amount of ticket revenue.
One board member has proposed that we issue paper wristbands rather than tickets as a way to stop the loss of revenue--obviously with a small choir, every $ counts! Other board members, however, feel this may be perceived as overkill, or taking ourselves too seriously, etc. So I would like to get a sense of what other choirs do to ensure that at least most people pay to attend concerts. My questions are these:
1) Do you expect your volunteers to purchase tickets to the events at which they volunteer? If so, how do you ensure that they do?
2) Does anyone have experience with wristbands or other means for ensuring no one "sneaks" in? If yes, how do you enforce the policy?
Thanks for your help with this matter.